Arkansas Security Guard Practical Practice Exam

What are some of the keys while filling out the Who, What, Where, When, Why and How of a report?

1. Give your opinion of the events taking place you observed

2. Give your opinion of the events taking place you did not observe

3. Record all relevant and factual information

4. Record all theories and speculations to the situation

The correct answer is: Record all relevant and factual information

In writing security reports, it is very crucial to record all relevant and factual information. This inclines with the principle of the 5 W's and How (Who, What, Where, When, Why, and How) in report writing. These elements guide in creating a comprehensive, accurate, clear and concise report. The "Who" refers to the person or people involved in the event, "What" is the event that occurred, "Where" is the location where the event took place, "When" is the exact time and date the event occurred, "Why" is the reason or cause of the event (if known), and "How" is the manner or way the event happened. It's important to understand that the content of such reports must be based on firsthand information or evidences rather than personal judgment or viewpoints. This is to maintain objectivity and reliability of the report, making it a valuable document for future references or eventualities like legal proceedings. Therefore, the inclusion of opinions, theories, or speculations is discouraged as they can undermine the accuracy and credibility of the report.